If you are a supervisor, there are parts of your job that you love. You may like the responsibility, or perhaps you enjoy bringing out the strengths in your employees. Unfortunately, there is likely one area of your job you dislike: employee paperwork.

With supervision of employees brings what feels like a mountain of administrative paperwork. From an employee write up to an employment letter of recommendation to employment offer letters, forms can feel overwhelming.
The a href=”http://www.theofficepress.com/employee-write-up.htm”>Employee Write Up pile can be especially daunting, as the employee write up brings with it many negative emotions. Not only do subordinates feel embarrassment or anger at the site of an employee write up, but many supervisors are uncomfortable discussing one. An employee write up can easily turn into a confrontation instead of the learning tool it was meant to be.

For an employee write up to be beneficial, not just for the individual, but for the company, it must be handled appropriately by the supervisor. The language of the employee write up must be extremely clear and come across as attempting to help the employee get back on track, not as an effort to sabotage a career.
On the complete opposite end of the spectrum is an employment letter of recommendation. If a subordinate is in good standing, an employment letter of recommendation is a good experience for everyone involved. An employment letter of recommendation is a perfect opportunity for positive affirmation.

An employment letter of recommendation can be for a transfer, or an employment letter of recommendation can help a former employee start a new job. When you seek to hire, employment offer letters make your intent official. Employment offer letters must be very clear and well-written.
Because a href=”http://www.theofficepress.com/employment-offer-letters.htm”>Employment Offer Letters are not frequently used in small business, as employment offer letters are only needed if a company expands or replaces a position, they are sometimes over-looked. Employment offer letters are important, however, as employment offer letters may impact the decision of your top recruits.

Even though paperwork may not be your favorite part of the job, these forms serve an essential function. From happy occasions like an a href=”http://www.theofficepress.com/employment-letter-of-recommendation.htm”>Employment Letter Of Recommendation to the often- dreaded employee discipline papers, paperwork is inevitable.
Services do exist to help save time and increase positive outcomes of all the forms discussed here, and more. With these services, your paperwork tasks can be a very manageable part of the day.

Defining questionable “employment gaps”

Questionable employment gaps are periods on a resume or job application that can’t be verified. Some of the most popular false claims used to cover employment gaps are:

– Freelancing
– Business Owner
– Fictitious Out Of Business Company

A clever and sneaky employee can get these lies past an employer who is not conducting a careful and thorough employee background screening. Most employers do not have the in-house resources to verify these claims. When an employer conducts a background check on their own they will usually only get information on the position held, dates of employment and if the candidate is eligible for rehire.

Fortunately, even for freelance and closed businesses, there is a paper trail. Genuine freelancers and business owners must apply for a fictitious business name and a business license. This is a requirement for most cities regardless of where the work will be performed. For a freelancer, a business license is required even if he or she works from home.

Unfortunately, tracking this information can be confusing and time consuming for most personnel departments and small business owners. Getting the most accurate information is usually best left to a professional pre-employment screening firm, such as Accu-Screen, Inc. They have the resources and experience to readily search and provide the most up to date and accurate information.

Questionable “employment gaps”

Employers need to be careful not to jump to conclusions because freelance and business information may not be readily verified. When this occurs, the employer should request clarification from the job applicant. An employer should ask for references from past clients, projects worked on and milestones. Most freelancers and business owners should be able to give you business references, detailed information on projects and accomplishments.

Similarly, for a situation where a business is no longer operating, a job seeker should be able to provide verification of employment. Verification can include paystubs, tax return, offer of employment letter or proof of any type of recognition received, while employed at the company.

A red flag should be raised if the job seeker can’t provide additional information to verify claims of freelancing, owning a business or a company that is no longer open for business.

Problems with employees who lie about “employment gaps”

When an “employment gap” is discovered, an employer needs to be concerned about the reasons for it. Periods of employment gaps that can’t be verified may be associated with:

– Incarceration
– Involuntary termination

Some job seekers are unlucky while others are just plain deceitful. A professional employment background screening firm, such as Accu-Screen, Inc., can help get to the bottom of these issues by obtaining the most appropriate and accurate information.

When an applicant has these issues in their past or fails to report them, an employer should proceed with caution. These issues need to be handled confidentially and with diplomacy. The issue should be addressed and clarification should be reached before a job offer is made.